Benefits of a virtual office or virtual mailboxes for small businesses

To anyone running small businesses, you may find that you’re giving out your home address a lot more frequently. You’re using your home address to sign up for other businesses and their services, as well as, receiving items that are for your business. You could also be the type to go to a lot of meetings during random times of the day, unable to accept packages, which means waiting in line at your local post office.

There are a couple of solutions to this though, but the best one I’ve found is to set up a virtual office space or virtual mailbox that you can afford. A basic plan should be roughly $20 – $60 USD. Which is a couple of cups of a fancy coffee from your favourite café.

If you aren’t convinced about getting one or still on the fence. Here are a couple of use cases or reasons why you would want one.

Reasons why you might want a virtual office or virtual mailbox

You own a small, but growing, home business and want to protect your privacy.

You would rather your business mail be separate from your personal mail, a place to pick up important business documents that you can’t afford to go missing or be missed.

Depending on a virtual office, you have someone to act as a personal secretary to accept your mail/packages and take on messages for you.

Location perception – make your office look like it’s got that big city, downtown vibe. This makes sense for businesses that are just outside of a large city, want to expand their business into or want to connect with anyone within the city.

PO boxes are usually not accepted as a business address and are not seen as a reputable professional address. Also, some specific businesses need a physical address to sign up or have more sensitive and timely items too.

Options for virtual offices/virtual mailboxes

Note that a majority of the recommended companies are US/Canada only. It takes a second to search and find some local virtual mailboxes with any online search engine, like Google. It’s also not unheard of to have more than one location for the virtual office/virtual mailbox. Especially if you’re looking to reach into different places and position yourself to have your business represented or emerge at a specific location.

  • UPS (virtual mailbox only)
    *Just to note they aren’t presenting themselves as a virtual mailbox, but they basically are doing that and this is the most accessible for anyone in Canada and the US
    • Located: Canada & US
    • Package acceptance of all carriers
    • Package notifications
    • Call-in MailCheck
    • Different mailbox sizes (great for crafters and wholesale buyers of products)
  • Spaces.
    • International
    • Mail handling
    • Telephone handling and redirecting
    • Access to meeting rooms wherever you go
  • Regus
    • International
    • Offer 3 plans: Professional Address, Virtual Office and Virtual Office Plus
    • Mail handling and mail forwarding
    • Ability to reserve meeting rooms
  • Virtual Post Mail (virtual mailbox only)
    • Location: US-only
    • Mail handling
    • Monthly mail scanning available
    • Check deposit, shipping
  • Eureka Hub
    • Location: Ontario (Canada) and California (US)
    • Mail & package handling
    • Book limited conference room usage (2 hours)


  • Anytime Mail (virtual mailbox only)
    • International
    • Multiple locations setup by individual mailbox owners
    • Opening and scanning services
    • Mail-forwarding

So there you have it. Whether or not you need a virtual mailbox or virtual offices now. You are least informed about it and know a couple of businesses running them, you can now keep your home and business separate, and you can also be sure that someone is definitely taking in your business mail for you.

This is an x-posted article from Copy Good Content and can be viewed here: